Privacy Policy of robotum.info

 

This Application (hereinafter referred to as “RoboTUM” or “this Application”) collects some Personal Data from its Users. This Privacy Policy describes how and why we collect, store, use, and share your information when you use our services. By using this Application, you agree to the collection and use of information in accordance with this policy.

 

This document can be printed for reference by using the print command in the settings of any browser.

 

1. Owner and Data Controller

 

RoboTUM

c/o NEXT Prototypes e.V.

Lichtenbergstr. 4a

85748 Garching bei München

Deutschland

Vereinsregister: VR 208020

Registergericht: Amtsgericht München

 

Owner contact phone: +49 (0) 15222178503

Owner contact email: outreach@robotum.info

 

2. Angaben gemäß §5 TMG (German Telemedia Act)

 

Information in accordance with §5 TMG is provided above (see Owner and Data Controller).

 

Haftung für Inhalte (Liability for Content)

 

Als Dienstanbieter sind wir gemäß § 7 Abs.1 TMG für eigene Inhalte auf diesen Seiten nach den allgemeinen Gesetzen verantwortlich. Nach §§ 8 bis 10 TMG sind wir als Diensteanbieter jedoch nicht verpflichtet, übermittelte oder gespeicherte fremde Informationen zu überwachen oder nach Umständen zu forschen, die auf eine rechtswidrige Tätigkeit hinweisen.

Verpflichtungen zur Entfernung oder Sperrung der Nutzung von Informationen nach den allgemeinen Gesetzen bleiben hiervon unberührt. Eine diesbezügliche Haftung ist jedoch erst ab dem Zeitpunkt der Kenntnis einer konkreten Rechtsverletzung möglich. Bei Bekanntwerden von entsprechenden Rechtsverletzungen werden wir diese Inhalte umgehend entfernen.

 

Haftung für Links (Liability for External Links)

 

Unsere Seiten enthalten Links zu externen Websites Dritter, auf deren Inhalte wir keinen Einfluss haben und für die wir keine Haftung übernehmen können. Für die Inhalte der verlinkten Seiten ist stets der jeweilige Anbieter oder Betreiber der Seiten verantwortlich.

 

3. Types of Data Collected

 

Among the types of Personal Data that this Application collects, by itself or through third parties, there are:

• Cookies

• Usage Data

 

Complete details on each type of Personal Data collected are provided in the dedicated sections of this Privacy Policy or by specific explanation texts displayed prior to the Data collection.

1. Freely Provided Data: Personal Data may be freely provided by the User (for example, when contacting RoboTUM).

2. Usage Data: Collected automatically when using this Application (e.g., IP addresses, browser type, operating system).

 

Unless specified otherwise, all Data requested by this Application is mandatory. Failure to provide this Data may make it impossible for this Application to provide its services. Where this Application specifically states Data is not mandatory, Users are free not to communicate that Data without consequences to the availability or the functioning of the Service. Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.

 

Any use of Cookies – or of other tracking tools – by this Application or by the owners of third-party services used by this Application serves the purpose of providing the Service required by the User, in addition to any other purposes described in this document and in the Cookie Policy (if available).

 

Users are responsible for any third-party Personal Data obtained, published, or shared through this Application and confirm that they have the third party’s consent to provide the Data to the Owner.

 

4. Mode and Place of Processing the Data

 

Methods of Processing

 

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.

Data processing is carried out using computers and/or IT-enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge involved with the operation of this Application (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

 

Legal Basis of Processing

 

The Owner may process Personal Data relating to Users if one of the following applies:

• Users have given their consent for one or more specific purposes.

• Provision of Data is necessary for the performance of a contract with the User and/or for any pre-contractual obligations.

• Processing is necessary for compliance with a legal obligation to which the Owner is subject.

• Processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner.

• Processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.

 

In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing. In particular, whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.

 

Place

 

The Data is processed at the Owner’s operating offices and in any other places where the parties involved in the processing are located.

 

Depending on the User’s location, data transfers may involve transferring the User’s Data to a country other than their own. To find out more about such transfers, Users can check the relevant sections of this document or inquire with the Owner.

 

Retention Time

 

Personal Data shall be processed and stored for as long as required by the purpose they have been collected for. Therefore:

• Personal Data collected for contract performance between the Owner and the User shall be retained until such contract has been fully performed.

• Personal Data collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfill such purposes.

 

The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing and such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required by law or by an order of an authority.

Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, erasure, rectification, and data portability cannot be enforced after the expiration of the retention period.

 

5. The Purposes of Processing

 

The Data concerning the User is collected to allow the Owner to:

• Provide its Service

• Comply with its legal obligations

• Respond to enforcement requests

• Protect its rights and interests (or those of its Users or third parties)

• Detect malicious or fraudulent activity

• Conduct Analytics

 

For specific information about the Personal Data used for each purpose, the User may refer to the section “Detailed Information on the Processing of Personal Data.”

 

6. Detailed Information on the Processing of Personal Data

 

Analytics

 

This Application may use third-party analytics tools to monitor and analyze web traffic. These tools help us understand how Users interact with this Application, so we can improve its functionality and user experience. The Personal Data collected can include cookies and Usage Data (e.g., pages visited, time spent on each page, and other similar information).

 

7. The Rights of Users

 

Users may exercise certain rights regarding their Data processed by the Owner. In particular, Users have the right to do the following:

1. Withdraw their consent at any time.

2. Object to processing of their Data. Users have the right to object if the processing is carried out on a legal basis other than consent.

3. Access their Data.

4. Verify and seek rectification.

5. Restrict the processing of their Data.

6. Have their Personal Data deleted or otherwise removed.

7. Receive their Data and have it transferred to another controller.

8. Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.

 

Details About the Right to Object to Processing

 

Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner, or for the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation.

Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification.

 

How to Exercise These Rights

 

Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed as early as possible and always within one month.

 

8. Additional Information About Data Collection and Processing

 

Legal Action

 

The User’s Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Application or the related Services. The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.

 

Additional Information About User’s Personal Data

 

In addition to the information contained in this Privacy Policy, this Application may provide the User with additional and contextual information concerning particular Services or the collection and processing of Personal Data upon request.

 

System Logs and Maintenance

 

For operation and maintenance purposes, this Application and any third-party services may collect files that record interaction with this Application (System logs) or use other Personal Data (such as the IP Address) for this purpose.

 

Information Not Contained in This Policy

 

More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.

 

How “Do Not Track” Requests Are Handled

 

This Application does not support “Do Not Track” requests. To determine whether any of the third-party services used honor “Do Not Track” requests, please read their privacy policies.

 

9. Changes to This Privacy Policy

 

The Owner reserves the right to make changes to this Privacy Policy at any time by notifying its Users on this page, within this Application, and/or—if technically and legally feasible—by sending a notice via any contact information available to the Owner. It is strongly recommended to check this page often.

Should the changes affect processing activities performed on the basis of the User’s consent, the Owner shall collect new consent from the User, where required.

 

10. Definitions and Legal References

• Personal Data (or Data): Any information that directly, indirectly, or in connection with other information allows for the identification of a natural person.

• Usage Data: Information collected automatically through this Application (or third-party services employed in this Application), which can include: the IP addresses or domain names of the computers utilized by the Users, the URI addresses, the time of the request, etc.

• User: The individual using this Application who must coincide with or be authorized by the Data Subject.

• Data Subject: The natural person to whom the Personal Data refers.

• Data Processor (or Data Supervisor): The natural or legal person, public authority, agency, or other body which processes Personal Data on behalf of the Controller.

• Data Controller (or Owner): The natural or legal person, public authority, agency, or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data.

 

Latest update: January 07, 2025

 

If you have any questions about this Privacy Policy, please contact RoboTUM at:

Email: outreach@robotum.info

Phone: +49 (0) 15222178503